Email Messaging And Archiving
Email Messaging and Archiving How much more productive would you be with bullet-proof email security and availability?
Our Email Messaging and Archiving Solutions are the answer
We provide guaranteed uptime of your email services, along with threat protection from viruses, spam and malware.
State of the Art Security Filtering:
- Policy based spam, virus, content and attachment filtering
- Disaster Recovery mail spooling for 5 days with notification
- Award winning 99.7% spam capture rate
Message Continuity:
- 60 rolling days of full featured webmail access in the event your server is unavailable
- Once your server is restored, messages are delivered and maintain the status of read, unread, deleted, and sent
Message Archiving and Compliance:
- Quickly deployed hosted solution to fully meet the compliance standards
- Compliant solutions for FINRA/NASD, SEC, SOX, HIPAA, and more
Easy Administration:
- No hardware or software to install
- Spam Quarantine Report emails allow end users to manage their own spam
- Easy yet powerful web console with role-based permissions, allowing administrators complete control
World Class Support 24x7x365:
- Our support team is always available when you need them via web, email, or phone
Email Messaging and Email Archiving are fundamental especially for businesses that require secure, reliable, and compliant communication and data management.
Email Messaging
- Definition: Email messaging refers to the setup, management, and maintenance of business email systems. This includes providing secure email accounts, managing mail servers, integrating with productivity tools, and ensuring reliable delivery and receipt of messages.
- Key Features:
- Secure transmission (encryption in transit and at rest)
- Spam and malware filtering
- Integration with calendars and contacts
- Mobile and web access
- Support for compliance and retention policies
Email Archiving
- Definition: Email archiving is the process of securely storing and indexing email messages and attachments so they can be easily retrieved for business, legal, or compliance purposes.
- Purpose:
- Preserve business records
- Meet legal and regulatory requirements (e.g., eDiscovery, GDPR, HIPAA)
- Improve email server performance by offloading older messages
- Enable fast search and retrieval of historical emails
- How It Works:
- Emails (incoming, outgoing, and sometimes internal) are automatically copied and stored in a secure archive, often in the cloud.
- Archived emails are indexed for rapid search and retrieval.
- Retention policies can be set to automatically retain or delete messages based on business or regulatory needs.
- Key Features:
- Secure, tamper-proof storage (often with encryption)
- Advanced search and eDiscovery capabilities
- Integration with common email platforms (Microsoft 365, Google Workspace, Exchange)
- Automated retention and deletion policies
- Easy access for end-users and administrators
- Compliance tools for legal holds and audits
Popular Email Archiving Solutions
- Microsoft Exchange Online Archiving
- Mimecast Cloud Archive
- MailStore
- Barracuda Message Archiver
- N-able Mail Assure
- Dropsuite, AvePoint, Proofpoint, and others
Why Businesses Need Email Messaging and Archiving
- Compliance: Many industries require retention of emails for specified periods.
- Legal Protection: Archived emails provide a record in case of disputes or investigations.
- Business Continuity: Ensures access to important communications even during outages or migrations.
- Efficiency: Reduces the load on primary email servers and enables quick retrieval of old messages.
Email messaging ensures reliable business communication, while email archiving provides secure, searchable, and compliant long-term storage of those communications—both are critical IT services for modern organizations.
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